The City Secretary department responsibilities include:

• Maintaining the permanent records of all City ordinances, resolutions, contract files, and land files of property purchased and sold by the City
• Conducting all municipal elections
• Administration and oversight of the City's processes in providing information to requestors under the Texas Open Meetings Act.
• Assisting the Mayor and City Manager in preparing agendas for all City Council meetings and preparing minutes of the City Council meetings each week.
• Providing administrative assistance to the Mayor, City Council, City Manager, and Assistant City Managers as needed
• Maintaining the terms of all board members appointed to serve on City boards and commissions
• Preparing proclamations, resolutions and other official documents.
• Serving as the Records Management Coordinator for the City and managing the Records Management Program including implementation of the electronic document imaging and record retention system, including assisting all City departments with record retention, imaging matters, and maintaining compliance with federal and state record retention laws.